Name the purpose of the discussion
A board may be gathering facts, reviewing scope, considering proposals, or coordinating a previously approved project. Put that purpose at the top of the agenda material. An information session and authorization to proceed are different decisions. Follow the association’s own process for meeting and approval requirements.
| Agenda item | Desired outcome |
|---|---|
| Known condition | Identify records and unresolved findings |
| Proposed work | Understand the scope and alternatives |
| Open decisions | Name who needs to answer each question |
| Residents | Identify access and communication topics |
Keep the roof questions together
Summarize what is known about the roof, which records support it, and what still needs assessment. Then list the proposed work and unanswered questions. If different proposals cover different areas, make that difference explicit before discussing totals.
Separate related professional decisions
A roofing proposal can inform a board discussion without resolving engineering, reserve, funding, or legal obligations. Put those questions on a separate list for the appropriate advisers. Avoid treating the worksheet as a vote, approval record, or statutory compliance determination.
Questions to take with you
- State what decision is being requested.
- Distinguish recorded findings from reported concerns.
- Assign unanswered questions to an appropriate person.
Create the board discussion outline and share it through your association’s normal process.
Create a board discussion outlineSources and scope
DBPR condominium information and FAQs
Prepared September 13, 2026. The linked primary resources provide technical or official context. Examples are illustrative, not completed EaseRoofing projects. Guidance does not replace an assessment or the appropriate professional and permitting process for your property.